Before / After School Age Care Registration (2021-2022)

2021 – 2022 Before & After School Pre-Registration

Registration for next September’s 2022- 2023 school year has begun HERE. Currently registered families are given an advanced opportunity to re-register and new families may first register for our Wait List (most children will be able to have a space if registered before June).

NOTE: If you land back at this tab after trying to Log In or start a new account, there was likely a problem on the START REGISTRATION tab to the left, and your submission wasn’t accepted (often due to a Weak Password selection) – please click the START REGISTRATION tab again to see the error message. Thank you!

Many of your program policy questions will be answered here, in our current Policies page


2021 – 2022 Before / After School Programs

All activities are supervised by ECE certified adult leaders with vulnerable sector checks.

Locations:

  • Allan A. Greenleaf Elementary (at the WDCC),
  • Guy B. Brown Elementary,
  • Mary Hopkins Elementary,

Hours of Operation:
(All extended hours are included in your camp fees.)

Normally this is:

  • Before Care: 7 – school start
  • After Care: school end – varies up to 5:55pm
  • Healthy snacks are normally given as part of the program.

Making Changes & Additions to my Before / After School Registration

Making changes is easy.  They’re not made on the registration form. You can either email us the change (make sure to mention the child’s name and program) at register@campwaterdown.com, OR you can use the Change Request link found under each Registration in your Family Registration page.

Our Before and After School Programs are fun, active, and enriching!

2021 – 2022 Program Rates*

*Our rates remain unchanged from the 2020 – 2021 school year. As in the past, we will not charge families for full weeks of care that are cancelled due to an order of the Hamilton Wentworth District School Board, or Hamilton Public Health due to COVID-19, or daily if supported by the City of Hamilton fee recovery program.

JK / SK Before and After School Program Monthly Rates

# Days per Week Before School Only After School Only Flamborough Centre

After School Only**
Both
Before & After
1 $ 56.00 $ 86.00 $ 94.00 $ 115.00
2 $ 107.00 $ 163.00 $ 180.00 $ 221.00
3 $ 157.00 $ 243.00 $ 267.00 $ 327.00
4 $ 209.00 $ 321.00 $ 354.00 $ 434.00
5 $ 260.00 $ 400.00 $ 440.00 $ 523.00
Single Extra Days $ 15.00 $ 23.00 $ 25.00 $ 31.00
** There is a proporational charge added for the longer hours of Flamborough Centre’s After-School Program.

Grade 1 – 8 Before and After School Program Monthly Rates

# Days per Week Before School Only After School Only Flamborough Centre

After School Only*
Both
Before & After
1 $ 56.00 $ 77.00 $ 84.00 $ 103.00
2 $ 107.00 $ 149.00 $164.00 $ 197.00
3 $ 157.00 $ 218.00 $ 240.00 $ 291.00
4 $ 209.00 $ 289.00 $ 317.00 $ 386.00
5 $ 260.00 $ 360.00 $ 396.00 $ 461.00
Single Extra Days $ 15.00 $ 21.00 $ 23.00 $ 28.00
* There is a proporational charge added for the longer hours of Flamborough Centre’s After-School Program.

Payments

Making Payments

All payments for our School Age program are currently made by PayPal (Credit or some Debit cards) or by INTERAC eMail Money Transfer only, billed by email in the first week of each month in which care is given. Some families are also subsidized under contract with the City of Hamilton.

Families new to WDCC / Camp Waterdown Before & After School Care within the past 2 years: A deposit of your first month’s fee will be required upon receiving an offer to confirm your registration space.  This amount can be paid by only by INTERAC eMail Money transfer or PayPal.

[We have, in the past, also provided Pre-Authorized Debit, but due to COVID-19 and the need to do faster refunds, we are continuing with PayPal / INTERAC at least for the rest of 2022.]

Refunds

A minimum of 1 full calendar month’s written notice, to the start date or to the end of the following month is required to withdraw your child from our program or to drop sessions from your schedule (i.e you must notify us in the month preceding the month of withdrawal).

Due to the high demand, limited enrolment and need to secure program resources; we require our families’ full commitment upon offer of placement. Credits or refunds are not given for illness, absences or program / facility closures due to weather or other unforeseen circumstances except where noted due to COVID-19.

Changes and Refunds

    • We require a minimum of 1 full calendar month’s written notice, before the end of the last month of service to withdraw your child from our program or to drop sessions from your schedule.
    • Written notice must be given to register@campwaterdown.com. No partial month refunds will be given, and the whole month’s fee must be paid for a mid-month withdrawal.
    • For example, if you gave notice to withdraw or change by email on any day in February, you will be billed for the entire months of February AND March before billing will be discontinued or changed. We will review requests for special consideration of alternative cancellation terms, solely upon our discretion, upon request.
    • Cancellations due to serious medical reason (requiring hospitalization or affecting ambulatory mobility): Subject to the Executive Director’s discretion. If granted, will receive a pro-rated refund for full day(s) to be missed (after notification). An original and verifiable doctor’s letter will be required for notification. Refunds are not given for absence due to any communicable illnesses or parasites (cold, flu, chicken pox, mumps, lice, etc.), elective or scheduled medical/dental reasons.
    • Where cancellation of complete weeks is mandated due to COVID-19 closure, then we will credit and/or refund fees for cancelled weeks while the City of Hamilton is providing us a compensation program.
    • Credits or refunds can not be given for late arrival, early departure, illness, absences, dismissal, or program / facility closures due to emergency, weather or any other unforeseen circumstances.
    • There is a $20 cash late pick-up fee due to the program supervisor for every 15 minutes after closure, collected at time of pick-up.
    • NSF/returned/rejected payments are subject to a $50 administrative fee.
    • Any refunds granted will be returned within 4 weeks time.

Camp Waterdown (WDCC) reserves the right to terminate the registration of or to withdraw a child from program participation at any time, at the Program Director or Executive Director’s discretion, in the interest of the child and / or the Camp Waterdown (WDCC) program. In the case of temporary withdrawal or permanent termination of a registrant’s participation, an affected child in attendance will remain in care until safely discharged to the designated parent or guardian. In such cases, a proportional refund for only full days terminated will be considered.

 Please understand that the financial obligations of Camp Waterdown / WDCC are fixed for each program and the withdrawal of a camper does not lessen our operating expenses.

Wait List Policy

Space in our programs is limited (and we adhere to Ministry guidelines for safe and effective Adult/Child ratios). We reserve the right to refund and cancel enrolments as needed if an accidental overbooking or program cancellation or capacity downsizing occurs. Enrolment preference is governed by our established priority placement protocol.

Wait List

If the programs are full, parents will be offered a spot on our Waiting List in case we are able to open another group, or openings occur due to cancellations. Wait List priority is not guaranteed as we do not take deposits, and we normally offer available space first to families previously enrolled in one of our programs among other priority placement protocol criteria.

If at any time you encounter a problem or question, please contact our Registration Customer Service via register@campwaterdown.com

LOGIN TO REGISTER

  1. IMPORTANT: Review the Program Information above FIRST before logging in and registering.
  2. Login or Create a New Membership (using the form below).
    • To avoid confusion, it is important that you do not create duplicate accounts.  If you have lost or forgotten your original email, then please contact register@campwaterdown.com and we will make an adjustment so that you can proceed.
  3. Create or Review and submit a Parent Record and Child Record(s)
  4. Use the Before / After School Registration links on your Family Registration page (in the Child Record and Registration Tab).

If you think you have a registered member login, but the system does not recognize you, or your parent record or children are missing, then please email register@campwaterdown.com and we can look to see if you have an account under an old email address or a back-up.


Many of your questions will be answered here, on our current Policies page.