Before / After School Age Care Registration (2022-2023)

2022 – 2023 Before & After School Pre-Registration

NOTE:We are temporarily taking Wait List only registrations starting March 29 and will contact families as soon as we can confirm additional space availability.  Should you have any issues, please contact register@campwaterdown.com with details and/or a screenshot of the problem.

Flamborough Centre Families are offered a space on our Wait List until we are able to reach a critical number that would allow us to maintain a program there.  Traditionally there aren’t enough younger children applying for care, and older children are bussed back to Waterdown in the afternoons so there is less need for after school care.  We are always hoping that parents needing care at Flamborough Centre will coordinate and help promote our program as we would be honoured to start a program at Flamborough Centre.

If you land back at this tab after trying to Log In or start a new account, there was likely a problem on the START REGISTRATION tab to the left, and your submission wasn’t accepted (often due to a Weak Password selection) – please click the START REGISTRATION tab again to see the error message. Thank you!

Many of your program policy questions will be answered here, in our current Policies page.  Please note however that we are currently revising our Before and After School Parent Guide and it will be released before September 2022.

PAYMENTS & DEPOSITS:  A deposit (your first month’s fee) is only requested from families new to WDCC and only when we have offered you space off the Wait List.  Prior families will not be billed for their registration until August 2023 before school starts.

2022 – 2023 Before / After School Programs

All activities are supervised by ECE certified adult leaders with vulnerable sector checks.

Locations:

  • Allan A. Greenleaf Elementary (at the WDCC),
  • Guy B. Brown Elementary,
  • Mary Hopkins Elementary,
  • Flamborough Centre (tentatively depending on demand)

Hours of Operation:
(All extended hours are included in your fees.)

Normally this is:

  • Before Care: 7 – school start
  • After Care: school end – varies up to 5:55pm
  • Healthy snacks are normally given as part of the program.

Making Changes & Additions to my Before / After School Registration

You can either email us the change (make sure to mention the child’s name and program) at register@campwaterdown.com, OR you can use the Change Request link found under each Registration in your Family Registration page.

Our Before and After School Programs are fun, active, and enriching!

2022 – 2023 Program Rates

JK / SK Before and After School Program Monthly Rates
# Days per Week Before School Only After School Only Flamborough Centre

After School Only* 		Both
Before & After
1 $ 57.68 $ 88.58 $ 96.82 $ 118.45
2 $ 110.21 $ 167.89 $ 185.40 $ 227.63
3 $ 161.71 $ 250.29 $ 275.01 $ 336.81
4 $ 215.27 $ 330.63 $ 364.62 $ 447.02
5 $ 267.80 $ 412.00 $ 453.20 $ 538.69
Single Extra Days $ 15.45 $ 23.70 $ 25.75 $ 32.00
* There is a proporational charge added for the anticipated longer hours of Flamborough Centre’s After-School Program.

Grade 1 – 8 Before and After School Program Monthly Rates
# Days per Week Before School Only After School Only Flamborough Centre

After School Only* 		Both
Before & After
1 $ 57.68 $ 79.31 $ 86.52 $ 106.09
2 $ 110.21 $ 153.47 $ 168.92 $ 202.91
3 $ 161.71 $ 224.54 $ 247.20 $ 299.73
4 $ 215.27 $ 297.67 $ 326.51 $ 397.58
5 $ 267.80 $ 370.80 $ 407.88 $ 474.83
Single Extra Days $ 15.45 $ 21.60 $ 23.70 $ 29.00
* There is a proporational charge added for the anticipated longer hours of Flamborough Centre’s After-School Program.

Payments

Making Payments

All payments for our School Age program are currently made by PayPal (Credit or some Debit cards) or by INTERAC eMail Money Transfer only, billed by email in the week prior to each new month in which care is given. Some families are also subsidized under contract with the City of Hamilton.

Families new to WDCC / Camp Waterdown Before & After School Care: Once we have offered you a space off our Wait List, a deposit of your first month’s fee will be required to confirm your registration space.  This amount can be paid by INTERAC eMail Money transfer or PayPal.

[We have, in the past, also provided Pre-Authorized Debit, but for the time being we are continuing with PayPal / INTERAC.]

Split Payments

Split payments from different sources can be received only by INTERAC payment.  Those payments must include the child’s name and program name for us to be able to allocate correctly.

By default email confirmation of payment receipts will be sent to the Primary Registered Parent/Guardian and optionally to a second Parent/Guardian.  Annual Child Care Tax Credit receipts for co-habiting families can be issued in either or both payee names as specified in your registration.

Non-cohabiting custodial parents/guardians can apply in the registration to have Annual receipts issued in the names of each separate Payee (which will be the amount actually received by each as is required, we cannot assign percentages).   It is rare that we are able to have two separate parents register the same children, however we are able to accommodate this IF they will be registering for non-overlapping schedules.  Please contact register@campwaterdown.com if you have questions or concerns.

Refunds & Cancellations

Fees and deposits paid are not refundable unless we are unable to provide care, or in special circumstances to be determined by our Executive Director upon request.

A minimum of 1 FULL calendar month’s written notice is required to withdraw your child from our program or to drop sessions from your schedule (i.e you must notify us in the month preceding the last full month ahead of the change).

Due to the high demand, limited enrolment and need to secure program resources; we require our families’ full commitment upon offer of placement. Credits or refunds are not given for illness, absences or program / facility closures due to weather or other unforeseen circumstances except where noted due to COVID-19.

    • We require a minimum of 1 full calendar month’s written notice, before the end of the last month of service to withdraw your child from our program or to drop sessions from your schedule.
    • Written notice must be given to register@campwaterdown.com. No partial month refunds will be given, and the whole month’s fee must be paid for a mid-month withdrawal.
    • For example, if you gave notice to withdraw or change by email on any day in February, you will be billed for the entire months of February AND March before billing will be discontinued or changed. We will review requests for special consideration of alternative cancellation terms, solely upon our discretion, upon request.
    • Cancellations due to serious medical reason (requiring hospitalization or affecting ambulatory mobility): subject to the Executive Director’s discretion. If granted, you will receive a pro-rated refund for full day(s) to be missed (after notification). An original and verifiable doctor’s letter will be required for notification. Refunds are not given for absence due to any communicable illnesses or parasites (COVID, cold, flu, chicken pox, mumps, lice, etc.), elective or scheduled medical/dental reasons.
    • Credits or refunds can not be given for late arrival, early departure, illness, absences, dismissal, or program / facility closures due to emergency, weather or any other unforeseen circumstances.
    • There is a $20 cash late pick-up fee due to the program supervisor for every 15 minutes after closure, collected at time of pick-up.
    • NSF/returned/rejected payments are subject to a $50 administrative fee.
    • Any refunds granted will be returned within 4 weeks time.

Camp Waterdown (WDCC) reserves the right to terminate the registration of or to withdraw a child from program participation at any time, at the Program Director or Executive Director’s discretion, in the interest of the child and / or the Camp Waterdown (WDCC) program. In the case of temporary withdrawal or permanent termination of a registrant’s participation, an affected child in attendance will remain in care until safely discharged to the designated parent or guardian. In such cases, a proportional refund for only full days terminated will be considered.

 Please understand that the financial obligations of Camp Waterdown / WDCC are fixed for each program and the withdrawal of a camper does not lessen our operating expenses.

Wait List Policy

Space in our programs is limited (and we adhere to Ministry guidelines for safe and effective Adult/Child ratios). We reserve the right to refund and cancel enrolments as needed if an accidental overbooking or program cancellation or capacity downsizing occurs. Enrolment preference is governed by our established priority placement protocol and is not solely based on registration date.

Wait List

If the programs are full, or families are new to our programs, children will be offered a spot on our Waiting List pending space availability. Wait List priority is not guaranteed as we do not take deposits, and we normally offer available space first to families previously enrolled in one of our programs among other priority placement protocol criteria.

If at any time you encounter a problem or question, please contact our Registration Customer Service via register@campwaterdown.com

LOGIN TO REGISTER

  1. IMPORTANT: Review the Program Information above FIRST before logging in and registering.
  2. Login or Create a New Membership (using the form below).
    • To avoid confusion, it is important that you do not create duplicate accounts.  If you have lost or forgotten your original email, then please contact register@campwaterdown.com and we will make an adjustment so that you can proceed.
  3. Create or Review and submit a Parent Record and Child Record(s)
  4. Use the Before / After School Registration links on your Family Registration page (in the Child Record and Registration Tab).

If you think you have a registered member login, but the system does not recognize you, or your parent record or children are missing, then please email register@campwaterdown.com and we can look to see if you have an account under an old email address or a back-up.

Many of your questions will be answered here, on our current Policies page.