Summer Camp Program

Summer Camp Waterdown 2024 Registration is coming soon.

Our camp is a full day program for children entering Kindergarten in September 2024 to Age 12!

Thank you for your interest!  Our 2024 Summer Camp is currently being planned and a registration announcement launch will be made here. Due to high demand we offer space first to families who are currently attending our ELCC and B&A Programs, and then offer a Wait List for New & Public Families to fill any remaining spaces.
We look forward to seeing you at next Summer’s Camp, and hope to open our registration to families new to the WDCC/Camp Waterdown program in early March 2024. We will have limited capacity again this year.


Please use a desktop, laptop or recent tablet to access this page and registration as we have found that it will not always be navigable on a cell phone.

Themes and More (TBC)

We are planning a great lineup of fun and educational activities, and trips some weeks for our campers this year …and… will post our Theme Week descriptions here once finalized.

Anticipated Location (TBC)
Waterdown District High School (WDHS), 215 Parkside Drive, Waterdown (in rooms and entrances near the gymnasium)
WDHS Parking for Camp Waterdown Summer

Hours
To be determined for Summer 2024

(Drop-off and Pick-up windows are strict and narrow. Due to licensed Child to Educator Ratios, we are unable to accept any child earlier, nor keep them later, than our open hours.)

Snacks
Our full day programs and field trips do not provide children with snacks or drinks other than water to fill water bottles, so please remember to pack a nutritious and nut and peanut free lunch along with morning and afternoon snacks as well as a water bottle labelled with your child’s name please.

Accessibility and Accommodation
Most of our programs are planned to be as accessible as possible to children of all abilities who already attend school with the HWDSB. In some cases, due to our limited staffing and location, children needing additional supervision or mobility accommodations will require advance assessment for community living supports (if available) for eligibility. Some specific activities and trips may also require additional support to be arranged by the parent/guardian in advance, or may not be a good fit for some children. We do not provide alternative care for children who cannot or don’t go on a field trip program (although we do provide alternative fun group activities for non-swimmers at the field trip location). Should you not disclose an accessibility, medical, behavioural, religious or other accommodation requirement in advance of registration, we do reserve the right to cancel and refund, or to request a temporary absence or withdrawal (without refund) if we are not practically able to meet your child’s requirements within our program capabilities.

Please be sure to speak with our Camp Program Director (TBA) before registering and well in advance of the program dates(s) should you have any preliminary questions or concerns, as fees are not refundable.

Subsidy Approvals
Our program accepts subsidy approvals from the City of Hamilton only and your fees will be adjusted as approved.

Note: Summer program care is not included in our Before and After School Program fees.

  • Additional information for the program weeks (arrival and departure instructions and so forth) will be given to enrolled families in an orientation email released the week before camp
  • Our main staff leaders are adults with full police checks and first aid training, and mainly experienced educators with an ECE (Early Childhood Education) Certification.
  • We are fully provincially licensed child care organization and must adhere to high standards of care, safety and specific maximum adult edcator to child ratios at each part of the day.
  • What to bring if enrolled:
      • Nut and Peanut-free lunch and snacks,
      • weather appropriate clothing (shirts with shoulders covered, clothes change, hat and towel for wet activities),
      • indoor running shoes (no flip-flops),
      • water bottle,
      • a Back Pack is required for storage of children’s items as lockers may not be provided.

    All of this will be repeated in your Pre-Camp Week Email Notifications.


Please review our Parent Handbook which form part of your agreement to attend camp. These are updated regularly without notice.

We are not able to accept “walk ins” or last minute registrations, so please register online early as space is limited.

Summer 2024 Facility Closures
ALL of our facilities will be closed, due to statutory holidays or building closures (we are unable to provide any care alternatives on these days):
Monday July 1 (Canada Day Holiday) – if we are able to hold a camp this week – and Monday August 5 (Civic Holiday)

Policy Summary

  • Only Canadian residents with up-to-date compulsory immunizations, or a certified exemption, can be accepted at our program.
  • Children, families and staff can choose to wear medical masks at any time.  We do encourage children who are ill to be kept at home to help prevent the spread of infections (which could cause unexpected group cancellations due to lack of staffing).
  • If a full camp week is cancelled before starting due to requirement by the City of Hamilton Health Unit or the Province of Ontario, full payment for the week will be refunded.
  • We can not refund for any illness, voluntary absences, cancellations or withdrawals.
  • We may offer children a space in a closely-aged mixed grouping (either younger or more senior to their usual age group). This normally means that Grade 1 – 2’s can be grouped in a Junior Explorer Program group, or JK/SKs can be grouped in a younger Senior Adventurers group if required to fill our capacity or to meet educator to child ratios. Mixed age groups also occur naturally in the Extended Care Hours program at the beginning and ending of each day as children are dropped off and picked up before the main program.
  • Although we can’t guarantee the exact age range, our experienced adult leaders ensure that all children are appropriately placed and engaged in the programming at their level, and it is a perfect placement for siblings wishing to be in the same group.
  • We are unable to offer “friend” or “staff leader” placement requests. We will be able to offer sibling placement requests only if their ages allow us to do so.
  • We have established guidelines for behavioural conduct of staff, parents and children with specific remedies that may include required withrawal from the program. These can be found in our Parent Handbook.

Payments

Payment is required in full upon registration and in advance of attendance.

Payments will be accepted by PayPal (Credit or VISA Debit cards) or INTERAC eMail Money Transfer.

No refunds will be offered for cancellations after payment (special circumstances can be reviewed by request).

Split payments can only be received by INTERAC Email Money transfer and must be fully memoed with Child Name and Program. We will only issue separate receipts to payees if arranged in advance and usually where a child resides at more than one location. All payments will be final except as noted.

Families require alternative payment options should contact our registration team at register@campwaterdown.com

Some families may be eligible for care subsidization through the City of Hamilton.

Instructions for Payments will also be sent to you by email upon placement and available in your Family Registration page.

All registrations (paid or not) are tentative pending program approval by the Ministry of Education, HWDSB, The City of Hamilton and other related authorities.


Changes

We can not “exchange” weeks if those weeks are sold out.

 Please be aware that restrictions, additional fees and no-refund policy will apply.  Camp Staff will not be able to make changes for you although they should be contacted by phone for any daily absences or questions or information sharing needed that may affect your child’s well-being at camp.  We require written instructions in advance for any new alternative pick-up arrangements not noted in your registration as per our Safe Arrivals Policy. Camp Staff will report on your child’s day when asked by phone or upon pickup.


Refunds

  • Should a Full Program Week be cancelled in advance due to a requirement by the Minister of Education, the Hamilton-Wentworth School Board or Hamilton Public Health, then we will refund your paid fee for that week in full.
  • You must pay the balance of your fee upon registration or within 2 business days of registration, addition, or after offer of placement from our Wait List.
  • No refunds are offered for voluntary cancellation of your registration unless approved by the Executive Director of the program for limited reasons.
  • No discount or refund is given for partial week attendance.
  • Credits or refunds are not given for late cancellations, late arrival, early departure, illness, absences, dismissal, or program / facility closures due to emergency, weather.
  • Credits or refunds are not given for absence due to any personal occurrence of communicable illnesses or parasites (cold, flu, chicken pox, mumps, lice, etc.), elective or scheduled medical/dental reasons.
  • Cancellations due to serious and unexpected emergency medical reason (requiring hospitalization or affecting ambulatory mobility and ability to participate) for all programs are subject to the Executive Director’s approval and receipt of an original and verifiable doctor’s letter.
  • Insufficient Funds Returns are subject to a $50 administrative fee.
  • Any refunds granted will be returned within 4 weeks time.

Please understand that the financial obligations of Camp Waterdown / WDCC (a registered charity and not-for-profit organization, are fixed for each program and the withdrawal of a camper does not lessen our operating expenses.

Camp Waterdown (WDCC) reserves the right to terminate the registration of or to withdraw a child from program participation at any time, at the Program Director or Executive Director’s discretion, in the interest of the child and / or the Camp Waterdown (WDCC) program. In the case of temporary withdrawal or permanent termination of a registrant’s participation, an affected child in attendance will remain in care until safely discharged to the designated parent or guardian. In such cases, a proportional refund for full days terminated will be considered.

Wait List Policy

Space in our programs is limited (and we adhere to Ministry guidelines for safe and effective Adult/Child ratios, as well as any restrictions imposed by Hamilton City Health Department guidance).

We reserve the right to cancel and refund paid enrolments if an accidental overbooking or program cancellation occurs.

Wait List priority is not guaranteed as we do not take deposits until space if offered for acceptance. Our Wait List is reviewed using our existing Priority Placement Protocol (that favours existing client families) among other considerations, as well as any optional considerations provided by the Ministry of Education or Hamilton Public Health. We will only contact you when we are able to offer you a space but that can occur right up to the Friday before the start of the Camp Week in some cases.



If you have any questions email register@campwaterdown.com

Please add register@campwaterdown.com to your Contacts / Address Book so that your confirmation emails don’t get flagged as junk.